PRIVACY POLICY

Roboscreen GmbH takes the protection of personal data very seriously and observes the rules of data protection. Personal data is only collected on these Internet pages to the extent necessary. In no case will the collected data be passed on to third parties without your knowledge or without a legal reason. The following declaration gives you an overview of what data Roboscreen GmbH collects during your visit to its website and for what purpose, how this data is used and what accompanying protective measures have also been taken in technical and organisational terms.

I. Responsible party/service provider

The responsible party in the sense of the European Data Protection Regulation (EU-DSGVO = EU-DSGVO), the Federal Data Protection Act-new (BDSG-new), the data protection regulations of Thuringia (ThürDSG) and service provider in the sense of the Telemedia Act (TMG) is:

Roboscreen GmbH
Hohmannstrasse 7
04129 Leipzig
Tel.: +49 341 989 734 0

 

II. Data Protection Officer (DPO)

You can reach our DPO at folling e-mail adress: datenschutzbeauftragter@roboscreen.de

Please address any questions or comments on this data protection declaration or on data protection in general to our DPO.

 

III. General information on data processing

1. Scope of the processing of personal data

As a matter of principle, we collect and use personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of our users' personal data regularly only takes place with the user's consent. An exception applies in those cases in which it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by legal regulations.

2. Legal basis for processing

Insofar as we obtain your consent for processing operations of personal data, Art. 6 (1) EU-EU-DSGVO serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which you are a party, Art. 6 (1) 1 lit. b EU-EU-DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

If processing of personal data is necessary for compliance with a legal obligation to which Roboscreen GmbH is subject, Article 6 (1) 1 lit. c EU-DSGVO serves as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) 1 lit. f EU-DSGVO serves as the legal basis for the processing.

3. Data deletion/duration of storage

Your personal data will be deleted or blocked as soon as the purpose for storing it no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which Roboscreen GmbH is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

 

IV. Data processing on this website

1. Description and scope of data processing

Every time you access our Roboscreen GmbH website, information transmitted by your browser is automatically stored temporarily on the (web) servers. The following data, among others, is recorded in the log file created: pseudonymised IP address, browser used, time and date of the page visitor, system used by a page visitor.

This data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of the data and the log files is Art. 6 1 lit. f EU-DSGVO.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable the delivery of the website to the user's computer and thus the visibility of our website for you as a user. For this purpose, the user's IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes are also our legitimate interest in data processing according to Art. 6 1 lit. f EU-DSGVO.

4. Duration of data processing

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. Backups are kept for 30 days in encrypted form. All personal data is stored in accordance with the statutory retention periods. The retention periods are checked by means of an implemented deletion concept.

 

V. Electronic contact

We offer you the opportunity to obtain information on various issues relating to Roboscreen GmbH via the website and, if necessary, to contact us electronically. You have the option of contacting us electronically via our contact form or via the e-mail addresses provided.

1. Description and scope of data processing

When you contact us electronically via the contact form, the data entered in the input mask is transmitted to us and stored. Mandatory data transmitted to us are personal data such as your first and last name as well as your e-mail address. The following data is also stored at the time the message is sent: IP address, date and time.

Alternatively, it is possible to contact us electronically via the e-mail address provided. In this case, only the personal data transmitted in your e-mail may be stored.

The data is used exclusively for processing the conversation.

In this context, the data will not be passed on to third parties. If the enquiry relates to the activities of subsidiaries, affiliates or companies of Roboscreen GmbH and this is necessary for the efficient processing of the enquiry, your data may be passed on to the company concerned.

However, due to legal requirements, we are obliged in certain cases to pass on your personal data to third parties. This is the case if, for example, a criminal offence is suspected. We are then obliged to pass on your personal data to the competent law enforcement authorities. By order of the competent authorities, we may therefore provide information about this data in individual cases, insofar as this is necessary for the purposes of criminal prosecution, to avert danger, to fulfil the statutory tasks of the constitution protection authorities or the Military Counter-Intelligence Service or to enforce intellectual property rights.

2. Legal basis for data processing

The legal basis for the processing of data transmitted in the course of contacting us electronically via the contact form or sending an e-mail is Art. 6 1 lit. f EU-DSGVO. If the electronic contact of the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 1 lit. b EU-DSGVO.

3. Purpose of the data processing

The processing of the personal data from the input mask of the contact form serves us solely to process the contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively clarified.

5. Possibility of objection

If you contact us electronically via the contact form or by e-mail, you can object to the storage of your personal data at any time. All personal data stored in the course of electronic contact will be deleted in this case. You can send your objection informally in writing or verbally to us or our data protection officer. You will find the contact details for this under points I and II of this data protection declaration. In the event of an objection, the conversation cannot be continued.

 

VI. Rights of the data subjects

If we process personal data from you, you are a data subject within the meaning of the EU-DSGVO and you are entitled to the following rights against us as the data controller:

1. Right to information

You may request confirmation from us as data controllers as to whether personal data relating to you is being processed by us.

If such processing is taking place, you may request information from us about the following:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data which are processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the envisaged duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to obtain the rectification or erasure of personal data concerning you, a right to obtain the restriction of processing by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information on the origin of the data, if the personal data are not collected from the data subject;

(8) the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the EU-DSGVO and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information on whether personal data concerning you are transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 of the EU-DSGVO in connection with the transfer.

2. Right of rectification

You have a right of rectification and/or completion vis-à-vis us as data controllers, insofar as the personal data processed concerning you are inaccurate or incomplete. We will make the rectification without delay.

3. Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;

(3) the controller no longer needs the personal data for the purposes of the processing but you need it for the establishment, exercise or defence of legal claims; or

(4) if you have objected to the processing pursuant to Article 21(1) EU-DSGVO and it is not yet clear whether the controller's legitimate grounds override your grounds.

Where the processing of personal data relating to you has been restricted, such data may only be processed - apart from being stored - with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a) Obligation to delete

As the controller, you may request that we erase the personal data concerning you without undue delay and we are obliged to erase such data without undue delay if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 sentence 1 lit. a or Art. 9 para. 2 lit. a EU-DSGVO and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Article 21(1) of the EU-DSGVO and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the EU-DSGVO.

(4) The personal data concerning you have been processed unlawfully.

(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

(6) The personal data concerning you has been collected in relation to information society services offered pursuant to Article 8(1) of the EU-DSGVO.

b) Information to third parties

If we have made the personal data concerning you public, we are obliged to erase it pursuant to Article 17(1) of the EU-DSGVO and, taking into account the available technology and the costs of implementation, we shall take reasonable steps, including technical measures, to inform data controllers who process the personal data that you, as the data subject, have requested that they erase all links to, or copies or replications of, that personal data.

c) Exceptions

The right to erasure does not apply insofar as the processing is necessary to.

(1) for the exercise of the right to freedom of expression and information;

(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the EU-DSGVO;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) of the EU-DSGVO, insofar as the right referred to in section (a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or

(5) to assert, exercise or defend legal claims.

(6) Right to information

If you have asserted the right to rectification, erasure or restriction of processing against us as data controller, we are obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us as the data controller, in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from us to whom the personal data has been provided, provided that.

(1) the processing is based on consent pursuant to Art. 6 para. 1 sentence 1 lit. a EU-DSGVO or Art. 9 para. 2 lit. a EU-DSGVO or on a contract pursuant to Art. 6 para. 1 sentence 1 lit. b EU-DSGVO and the processing is carried out with the help of automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. This must not affect the freedoms and rights of other persons.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 (e) or (f) EU-DSGVO; this also applies to any profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

9. Automated decision-making in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

(1) is necessary for the conclusion or performance of a contract between you and the controller,

(2) is permissible on the basis of legal provisions of the Union or the Member States to which the controller is subject and these legal provisions contain appropriate measures to safeguard your rights and freedoms as well as your legitimate interests; or

(3) is made with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Article 9(1) of the EU-DSGVO, unless Article 9(2)(a) or (g) of the EU-DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the exceptional cases referred to in (1) and (3), the controller shall take reasonable steps to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the controller, to express your point of view and to contest the decision.

10. Contacting us to exercise your data protection rights

You can exercise your data subject rights informally at any time in writing or verbally.  Please contact us or our data protection officer for this purpose. You can find the contact details for this under points I and II of this data protection declaration.

11. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the EU-DSGVO.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 EU-DSGVO.

The competent supervisory authority (state data protection authority) is the

The Saxon Data Protection Commissioner
Devirenstr. 1
01067 Dresden
saechsdsb@slt.sachsen.de

 

VII. Security

We use technical and organisational security measures in order to protect any personal data we receive or collect from you, in particular against accidental or intentional manipulation, loss, destruction or against attack by unauthorised persons.

Our website is SSL-encrypted (https).

Our security measures are continuously improved in line with technological developments. However, we cannot guarantee the security of data transmission on the Internet. Messages sent by e-mail are not encrypted. Personal data within the scope of e-mail communication is usually transmitted from your computer via an unsecured connection over the Internet. Information that you send unencrypted by e-mail can be read, stored and misused by third parties en route. It is therefore not possible to rule out the possibility of third parties gaining knowledge of the information. It is therefore recommended that confidential information be sent exclusively by post.